Proactive Collection Management: Guiding Principles
Principles for Managing Library Material Costs
- Maintain a collection that supports the needs of the curriculum, student and faculty research, and traditional strengths of the Library's collection in all disciplines.
- Foster regular communication between the library liaisons and the faculty regarding their curricular and research needs.
- Create and maintain collection development policies to aid the Library's acquisition of material.
- Employ proactive collection development, recognizing our traditional archival role as a library while also embracing new practices.
- Monitor our approval plans and continuing commitments* to ensure acquisition of core materials.
- Increase our role in sharing resources with our partners in ConnectNY and other consortia.
- Create viable collaborative collection management projects with our consortial partners.
- Actively seek new partnership opportunities.
- Stay abreast of best practices in collection development by participating in local and national professional meetings and other activities.
- Enhance access to content (both local and external) in order to facilitate student and faculty research.
- Catalog hidden collections in all formats.
- Increase functionality of the public catalog and other finding aids.
- Strengthen our existing partnerships with research collections (e.g. Center for Research Libraries) and actively seek new opportunities.
- Manage the Library materials budget to support these principles.
- Maintain a reasonable balance between one-time purchases and continuing commitments.
- Eliminate, where possible, duplicative journal content (regardless of format) for current and future purchases.
- Establish a regular review process that ensures the relevancy of book approval plans and continuing commitments to the curriculum, student and faculty research, and traditional strengths of the Library's collection.
*i.e., subscriptions, databases, standing orders, electronic journal packages